Cask Manager turns that record into something every owner, broker and officer can independently verify — an append-only ledger, evidence-first documents, and title that only moves on the warehouse’s acknowledgement.
authoritative record of ownership — yours
the cost of running that record in spreadsheets — the Cask 88 collapse
WOWGR abolished — the stock account became the sole authoritative record
Warehousekeepers, cask owners, brokers and distilleries all work from the same record.
Everything below reads and writes the same ledger — nothing is a separate spreadsheet bolted on afterwards.
The cask registry and physical-custody workflow a bonded warehouse runs on — from intake to stocktake — anchored by a cask identity that cannot be duplicated.
Glenfarron 2015 · #4471
Warehouse A · Row 12Aldbrig 2011 · #0892
Warehouse A · Row 3Cairnmuir 2018 · #1156
Warehouse B · Row 27The physical daily-work layer over the same warehouse registry: a to-scale 3D map, camera and wedge-scanner cask lookup, and one live inbox for everything staff need to action today.
DO awaiting acknowledgement
Delivery Order DO-2026-0143Stocktake variance review
Warehouse B · annual stocktakeAldbrig 2011 · #0892
Stow A/3/12/2/LOwnership as a warehouse-anchored record, not a spreadsheet cell: an append-only ledger and a Delivery Order workflow where title only moves on acknowledgement.
Drafted
By the sellerSigned by both parties
Buyer and sellerAcknowledged
By the warehouse — title moves hereNot just report templates — a duty engine, W1 returns, duty warrants that price and gate every home-use removal, and an EMCS movement lifecycle that runs the full eAD/ARC cycle on screen, with live HMRC filing switched off until sandbox credentials verify it.
Duty rate lookup
Resolved as at the movement dateW1 return
Generated from live stockEMCS movement
Schema-tested · sandbox pendingOwners self-serve their holdings, title status and documents — the questions Cask 88’s administrators spent months answering by email, answered continuously instead.
3 casks
Registered to your accountOwnership statement
Timestamped 9 Aug 2026Service request
Sample draw requestedThe commercial layer nobody else runs end to end: stock lists, offers, the single-cask brokerage pipeline, and bulk sales that hand off cleanly into the Delivery Order flow.
Glenfarron 2015 · #4471
Offered at quoted priceAldbrig 2011 · #0892
Offered at quoted priceReservation held
Double-sell prevented at the databaseThe storage-billing operating console: rate cards, billing runs, invoices and an arrears worklist, plus duty-disbursement recharges and a file bridge into your own accounting package.
Invoice INV-2026-0512
Storage · Q3 2026Invoice INV-2026-0498
32 days overdueDuty disbursement recharge
W5 paid on the owner’s behalfNew-make receipt through to a filled cask, and the physical sampling workflow that follows it — both tied into the same warehouse ledger everything else runs on.
Rotation no. 2026-0417
New-make batch NM-2026-014Gauging at fill
198.4 litres of alcoholSample draw
Grading and despatch trackedEverything upstream of new-make receipt: vessels and versioned recipes, the mash → fermentation → distillation run chain, raw materials, and the efficiency figures that fall out of ordinary capture.
Mash run MR-214
Charged to Washback 3Spirit run DR-88
Heart cut · 412 LPANew-make batch NM-2026-041
source=own_productionA compliant bottling run from notice to despatch: the EWER stepper, outturn into traceable case lots, FIFO sales orders, and third-party bottling under a W8 record or a bottler’s own EMCS approval.
EWER reg 14(3) · 24h wait
Prior notice recordedCase lot CL-2026-0208
Glenfarron 12 · 70clSales order SO-2026-0071
FIFO allocatedEvery change is evidenced and audit-logged. Nothing is overwritten — only ever added to.
Signing a Delivery Order doesn’t move legal ownership. Only the warehouse’s acknowledgement does that — matching how the law actually works.
A scanned letter or an old paper record is first-class evidence, not an afterthought bolted on to a database row.
If the operator of this software vanished overnight, every owner could still independently prove what they own, where it is, and its full history.
Your record is yours. Export the full ledger and every document, in full, on demand — or reach the same data programmatically through a token-authenticated REST API, enabled per organisation by the platform.
Send your existing spreadsheet or software export. It’s mapped to composite cask identities and the ownership ledger.
Every cask and owner is checked before anything goes live — mismatches are flagged for review, never silently merged.
Warehousekeepers, owners and brokers all work from the same record from day one, inside a week of starting.
Cask Manager is in beta. Join the list and be first to hear when we open to your bond.